Now Hiring: Administrative & Development Associate
Job title: Administrative & Development Associate
Reports To: Administrative Manager
Status: Salaried with benefits or part-time
Location: SVBC’s office is in San Jose, CA - one day a week all staff are required to be in the office.
Silicon Valley Bicycle Coalition (SVBC) is a non-profit membership-based organization that seeks to create a healthy community, environment, and economy through bicycling for people who live, work, or play in San Mateo and Santa Clara Counties. We have a goal of 10% of trips taken by bicycle by 2025.
This position supports the Administrative Manager and Development Director with various administrative tasks. While the organization is small, consisting of 15 regular employees and 17 part-time seasonal employees, it is more complicated than one might expect with many funding streams, lots of contracts, and several fiscally sponsored projects. The role has lots of opportunity for growth. We are also open to considering making this position two part-time positions so if you have experience in development or admin but aren’t up for 40 hours a week, we’re still interested in exploring different ways of finding the best fit(s) for these roles. We also want to make it really clear how important these roles are, that the folks who do these jobs are the backbone of an organization, tending to lots of frustrating pieces of work so that the rest of the staff can excel at their jobs.
A good fit for this position is:
Someone with accounting and/or human resources experience, preferably in nonprofit or someone interested in learning
Someone with experience or interest in donor development and/or grants administration
Someone who is obsessively organized, detail-oriented, and can meet deadlines
Someone who is comfortable with large datasets, pulling Salesforce reports, or using other CRM tools
Can handle multiple demands, keeps on top of random projects with differing timelines, and doesn’t get flustered by the pressures associated with the above.
Okay with a whole lot of manual grunt work (coding income for the accountant, making copies of checks, waiting patiently on hold with the bank…)
Tech-savvy and ready to help the staff best utilize tools such as Box, Salesforce, and Google Workspace
Gets along with a freewheeling staff that is tight-knit and loves, passionately, bicycles.
Someone who can command the respect of a staff that they will need to keep organized.
General, Accounting & Human Resources
Weekly bank deposit
Digital and paper filing, answer & route phone calls/voicemails, pick up and filter incoming mail, keep office supplied stocked
Paychex Payroll & HRIS support including timesheets review, new hire set-up, annual open enrollment support
Facilities
Coordinate office cleaning, yard maintenance, recycling & compost management
Supports virtual and physical workspace that is organized and complies with established protocols.
Oversees and coordinates final touches on our move to this new office (an old frat house.)
Development
Lead our efforts to engage and grow our base of individual supporters
Manage the day-to-day tasks associated with individual donations including:
Processing employee matched and payroll donations and checks;
Coordinating staff in monthly process of emailing expired members; and
Managing the process for engaging with mid-level and major donors
Assist Development Director in managing the bi-monthly activities of our Gratitude Committee – a team of volunteers that help cultivate major donors through VIP events
Run SVBC’s annual Spring Membership Drive
Work with the Team to develop our online and social media presence to clearly communicate the benefits of supporting the bike movement and SVBC.
Support the Development and Engagement Directors in implementing a multi-year strategy for growing our base of supporters.
Support the Development team in regularly reporting on key performance indicators in org-wide dashboards and quarterly board reports.
Support the rollout of the organization’s newly adopted strategic plan in 2022
On any given day, this person may be expected to:
Follow up on unpaid invoices
Dropping everything in order to tend to a brick that was thrown through the window
Pick up the mail from the post office
Order food for the night’s board meeting and oversee the logistics for the meeting
Enter invoicing tasks into Salesforce
Nag colleagues to get in their timesheets
Take the hand towels home to wash
Scold staff for leaving food in the fridge too long
Figure out why the internet is down and get it working again as quickly as possible
SVBC is a really fun place to work, and we strongly encourage all types of folks to apply. At present and for the foreseeable future, we all work in the office on Mondays and the rest of the week, folks can work remote, if they choose. We are also always exploring our own power and privilege in an effort to advance the organization’s mission through two main values as adopted by the Board of Directors – Cultural humility and social justice.
Overall, if you believe in our mission – building healthier and just communities by making bicycling safe and accessible for all – and you would relish the opportunity to be that person who can pick up a lot of the admin and development slack in order to enable others to get more folks riding bikes, we’d love to talk to you!
Salary and Benefits:
Commensurate with experience, starting at $59,000. Full-time, exempt position includes a competitive benefits package including vacation, health insurance, and 401k.
How to Apply:
Send a compelling cover letter and resume in PDF format to hiring (at) bikesiliconvalley.org. Please include “Administrative & Development Associate Candidate, [YOUR NAME]” in the subject line, be sure to mention where you saw the job advertised, and include your salary requirements. Applications will be considered on a rolling basis starting July 1st, 2022 until the position is filled.